All students who are attending the conference must send in a registration form, even if their scholarship is paying for the registration. You may download a copy of the registration form at http://meetings.ahvma.org/images/Registration%20Form%20%20rev2014.pdf. This will enable the AHVMA office to prepare a badge and registration packet for you, allowing you to attend lectures and the lecture hall, and participate in the lunches.
Students who have won the expense-paid trip to the conference must contact our travel agent, Travel Matters, 800.733.4180 or 847.397.4488, to arrange for your plane trip. The Foundation pays for a round-trip economy fare that is reserved 30 or more days in advance, and will pay for one checked bag. Any additional charges resulting from upgrades or increased fare from reservations made later than that time are the responsibility of the student. If you are traveling by car, AHVMF will pay round-trip mileage from your veterinary school to the conference, using the IRS mileage allowance.
The expense-paid trip pays for one half a hotel room fee. AHVMF has reserved 3 rooms with 2 queen sized beds for scholarship winners. Students who wish to share a room should contact Dr. Marge Lewter to arrange for roommates. Email her at email@example.com. Rooms are currently under my name (Dr. Nancy Scanlan) and will be changed to your name when we have the roommate information. Be prepared to leave your credit card number when you check in to cover incidentals such as room service.
Lunch and the banquet will be available to all trip winners. Lunch is a big buffet with gluten free and vegetarian options. AHVMF pays a per diem to cover other meals. This is available each morning at the registration desk.
Students may be asked to help with some conference items such as the Silent Auction, the Information Booth, and other areas where you can help us and learn a little at the same time. All students are invited to the Newcomers Social, which is a chance to meet with old-timers and discuss anything and everything that is new to you - from how to have a holistic practice to which modality would suit you best. Be sure to attend - the food and conversation are always worthwhile!
We look forward to seeing you there!
Nancy Scanlan, DVM